Questions to ask a Venue

Common Questions:

General

• Who is the event venue contact person?
• How do I reserve a space at your event venue? 

Room Availability and Options

• Is your venue available on my selected event date with the number of guests expected?
• Do you have multiple rooms that could accommodate my event?
• What is the maximum capacity for the room(s)? 

Budget and Fees

• Can your venue work within our budget amount?
• Is there a room rental fee? Is there a food and beverage minimum to spend?
• Are there additional fees for audio/visual, tables, chairs, etc.?
• Do you need a deposit? Can it be paid with a credit card? Is it refundable?
• When is the final balance due? Can it be paid with credit card?
• Are there server/bartender or any other additional staff fees? 
•  For ticketed events:
  • Can we leave the tickets at will call? 
  • Can you reserve a block of tickets or do we need to buy the tickets in advance?

Catering and Food Options

• Drinks options:
  • What are the options for alcoholic drinks– cash bar, open bar, consumption bar, drink tickets?
  • What are the options for non-alcoholic drinks?
• Catering options:
  • Can we bring in outside catering? 
  • Can we bring in our own dessert? 

Logistics

• Is there a dress code?
• Is parking available? Valet or self-park?
• Is our sporting event available on your cable network?
• What is the inclement weather policy? (especially for outdoor events)
• When do you need the final number of guests?
• What is the closest metro or train station?
• Will the space be private or will shared with other customers?